Welcome to Bean Merchant
Connect your Shopify store and start selling to coffee lovers across New Zealand
How Bean Merchant Works
Bean Merchant connects your Shopify store to our marketplace, allowing customers to discover and purchase your coffee while you maintain full control of fulfillment.
Automatic Sync
Your products, prices, and stock levels sync automatically between Shopify and Bean Merchant.
You Fulfill Orders
When customers order your coffee, you receive the order in Shopify and ship directly to them.
Secure Connection
OAuth 2.0 authentication keeps your store secure. Revoke access anytime from your dashboard.
Subscription Support
Offer subscription options to Bean Merchant customers for recurring coffee deliveries.
The Process at a Glance
Connect Your Shopify Store
Our OAuth integration means you don't need to create API keys manually. Just authorize Bean Merchant in Shopify.
Log in to Your Vendor Dashboard
Access your Bean Merchant vendor dashboard at:
https://beanmerchant.co.nz/dashboard/
Navigate to Shopify Connection
In your dashboard sidebar, click "Connect Shopify" or find it under your store settings.
Enter Your Shopify Store URL
Enter your myshopify.com domain (e.g., your-store.myshopify.com)
Authorize in Shopify
Click "Connect with Shopify" and you'll be redirected to Shopify to authorize Bean Merchant.
Connection Complete!
Once authorized, you'll be redirected back to your Bean Merchant dashboard, ready to import products.
Import Your Products
Once connected, you can select which coffee products to list on Bean Merchant. Our team reviews each submission to ensure quality.
Go to "Import Products"
From your dashboard, navigate to Import Products. You'll see all coffee products from your Shopify store.
Select a Product to Import
Click on a product card to begin the import process. Products already on Bean Merchant will be marked as "Published".
Configure Product Attributes
Map your product options to Bean Merchant's standard attributes:
Submit for Review
Click "Submit for Review" and our team will check your product. Approvals typically happen within 24-48 hours.
Pro Tip: Subscription Products
When you import a product, we automatically create both one-time purchase and subscription versions. Customers can choose weekly, fortnightly, or monthly deliveries!
Managing Orders
When customers purchase your coffee on Bean Merchant, we automatically create a draft order in your Shopify store.
Order Flow
Check Your Shopify Orders
Bean Merchant orders appear as Draft Orders in your Shopify admin. The order note will include:
- Bean Merchant order reference
- Customer shipping address
- Products and quantities
- Any special instructions
Prepare & Ship the Order
Pack the coffee as you normally would. Use your preferred courier (NZ Post, CourierPost, Aramex, etc.).
Add Tracking & Mark Fulfilled
In Shopify, add the tracking number and mark the order as fulfilled. This automatically:
- Updates the customer on Bean Merchant
- Sends shipping notification email
- Updates order status in your dashboard
Fulfillment Timeframe
We recommend shipping within 2-3 business days to maintain excellent customer satisfaction.
Stock Sync
Keep your Shopify inventory accurate! We sync stock levels hourly to prevent overselling.
Support & FAQ
How do I disconnect my Shopify store?
Go to your vendor dashboard → Shopify Settings → Click "Disconnect Store". This immediately revokes Bean Merchant's access. Your products will be delisted, but any pending orders will still need to be fulfilled.
What happens if a product goes out of stock?
We sync stock levels hourly from your Shopify store. When a product reaches zero stock, it's automatically marked as "Out of Stock" on Bean Merchant. When you replenish stock in Shopify, it becomes available again.
Can I change my prices after listing?
Yes! Update prices in your Shopify store. We check for price changes daily and flag them for review. Significant price changes may require approval to ensure consistency for customers.
How do subscriptions work?
When a customer subscribes to your coffee, we create a recurring order. Each cycle (weekly, fortnightly, or monthly), a new draft order appears in your Shopify. You fulfill it the same way as one-time orders.
What commission does Bean Merchant take?
Commission rates are agreed upon when you join as a vendor. Contact us at contact@beanmerchant.co.nz for current rates and partnership details.
Who handles customer service?
Bean Merchant handles general enquiries and payment issues. For product-specific questions or shipping problems, we'll connect customers with you directly. You're responsible for fulfillment quality.
Need Help?
Our partner support team is here for you.
Ready to Get Started?
Connect your Shopify store and start reaching more coffee lovers today.